AlohaTennisAssociation

ALOHA TENNIS OPEN 2016

"A GLTA MASTERS EVENT"
OCTOBER 21 - 23 
HONOLULU, HAWAII

CELEBRATING 20 years of LGBT tennis in Hawaii, we proudly present the 21st Annual Aloha Tennis Open, October 21, 22, and 23 in Honolulu, Hawaii.  

This year's event will include additional exciting social tennis and beach activities, Gay Pride Honolulu events, as well as our own tournament and banquet.  The ATO 2016 Banquet, held October 23, from 6:00pm - 9:00pm, will recognize past directors, honor ATO champions, and memorialize those who have left an indelible mark on 20 years of LGBT tennis in Hawaii.  In attendance will be current directors and comittee members, ATO players and families, the USTA-Hawaii Pacific Section President and CTA Representative, and the GLTA Commissioner.  We guarantee fun and that you'll get lei'd!


We recommend that you register ASAP as entries are limited and may fill quickly. We are excited that you have chosen to participate in our tournament and visit our beautiful island. For those of you who attend the ATO every year, welcome back! 


(UPDATED 17SEP16) The DRAW PARTY will take place Thursday, October 20, from 630 PM to 800 PM AT HULA'S BAR & LEI STAND. There, you will register, get your packets, court assignments for Friday's first matches, and meet tournament participants and local organizers. 

If you arrive in town earlier in the week, there are public courts on which you can practice. Kapiolani Park has four courts, Diamond Head has ten courts, and Ala Moana Park has ten courts as well. There are no fees to use the public courts, however, they are governed by duration of play limited to 45 minutes if people are waiting for courts.

WE ENCOURAGE you to participate in the Honolulu Pride Events 2016 taking place all week long.

The TOURNAMENT AWARDS BANQUET will be held SUNDAY, OCTOBER 23, from 6-9 PM at the Queen Kapiolani Hotel, Peacock Room. Dinner will begin at 7pm and awards at 8pm. Dress is casual. If your plans have you leaving Hawaii before the banquet please contact the tournament director regarding your award(s).

VENUE (UPDATED 17SEP16)

Tournament hours and schedule will be posted following the DRAW, and at the end of each day on the GLTA Software ATO 2016 Tournament page.

Our primary venue this year will be the UH Tennis Complex. Court availability here is dependent on the UH Tennis Teams availability and pre-season schedule.

UH Tennis Complex 
Lower Campus 
Kalele Road 
Honolulu, HI 96822 

Our secondary venue, should it be needed due to scheduling, will be the Central Oahu Regional Park Tennis Facility.

Central Oahu Regional Park 
98-801 Kamehameha Highway 
Honolulu, HI 96797 

ENTRY FEES

The maximum entries are two events, one entry for singles and one entry for doubles. Your entry fees will include attendance to all parties and the awards banquet.

One event is $120
Two events-$120
Extra Banquet Guest-$55 (adult) $27.50 (child 10 and under) 
Extra T-Shirt-$25 (XS-2XL)

REGISTRATION AND PAYMENT

All registration and payments are to be made online via the GLTA Aloha Tennis Open web page. Your entry will not be entered into the DRAW without a payment and VALID GLTA or USTA membership number. All ATO participants will be registered with GLTA prior to the DRAW to meet the GLTA Tour requirements of all participants. Should you have any questions about registration or payment please contact the tournament director by email director@atohawaii.org . It is imperative that you register at least your email address for tournament messaging updates AND a phone number for last minute tournament updates and contact as well. 

You may enter a maximum of two events, one singles event and one doubles event. This year's tournament will feature with sufficient entries a Women's Singles Division (WS) and a Mixed Doubles Division (XD). The tournament is unable to accommodate players who wish to play in two draws of the same discipline.

For doubles entries, there is a location during the registration process to note your doubles partner information. Otherwise, you will be randomly paired with a similarly unattached player. Doubles partner requests will be honored if both partners are registered and their payments received by the deadline noted below. 


REGISTRATION DEADLINE

The deadline for entry registration and payment is October 7, 2016 in order to accommodate t-shirt orders, and banquet guarantees. Please register as soon as you are able, to assist in successful tournament preparations.

CERTIFICATE ENTRIES

After completing your registration online and electing Certificate at payment, it is required that you complete your certificate redemption by submitting your certificate by mail or email to the tournament director. The certificate is redeemable per person only as awarded.

ATO Director
4096 Black Point Road
Honolulu, HI 96816
director@atohawaii.org 

HOST HOTEL (UPDATED 17SEP16)

The Hotel hosting our awards banquet is the Queen Kapiolani Hotel. We do not have a discounted rate at this hotel. Hotels adjacent or closest to the Queen Kapiolani are the Waikiki Grand that also house's Hula's Bar & Lei Stand, the Ewa Hotel for a more economical stay, the Aston Waikiki Beach, the Park Shore Waikiki, The Hotel Renew, and a couple of hostels within 3 minutes walking distance. 

The Aqua Skyline at Island Colony is offering a special rate of $129 plus tax, no resort fee for 2 queen beds and a studio kitchenette, wifi included along with beach towels, beach chairs and access to all hotel amenities. Contact, brian.sherman@aqua-Aston.com to book the reservation using promotion October Ten. One night's charge at the time of booking to hold and guarantee the room and it is refundable up until 72hours prior to arrival. This rate is valid until the end of September and based on availability.

 

MATCH PLAY

Singles and doubles main draw matches will be standard (ad) scoring, best 2 out of 3 sets, with a twelve point tie break (first to 7, win by 2) at 6 games a piece. Consolation matches will be 8-game pro sets, (no-ad) scoring.

 

The tournament director reserves the right to shorten the length/scoring of all matches due to inclement weather, scheduling delays, or other reasons in the best interest of completing the tournament on time. However, all efforts will be made to ensure that every match played within a certain level in the same round are scored in the same manner.

 

CONSOLATION

The Aloha Tennis Open offers singles consolation for first match losses (byes are not considered a first match loss). Please check with the tournament desk during the Open for scheduling. If time permits, we will offer doubles consolation as well.

 

DIVISIONS

Aloha Tennis Open will use current GLTA Rules for all events. Please read the GLTA rules carefully to ensure you have entered the proper division. Failure to enter the correct division may result in GLTA sanctions on the player or the player may be defaulted from the tournament. Women's Singles and Mixed Doubles this year will be open rating play.

 

Open NTRP 5.0+ rating-highly advanced tournament player

A NTRP 4.5 rating-advanced tournament player

B NTRP 3.5-4.0 rating-high intermediate tournament player

C NTRP 3.0 rating-low intermediate tournament player

D NTRP 2.5 or less rating-beginning tournament player with little experience

 

SPLIT DIVISIONS

GLTA rules regarding the splitting of divisions will govern. Split divisions are permitted at the Aloha Tennis Open. No player may play down, in any discipline, more than one level from his or her highest ranking. For example, a player who is rated as "open" in doubles and "B" in singes cannot play below the "A" level in singles, even if the player is not registered to play in a doubles draw. No player shall be allowed to play a lower division than that which he/she is listed under in the appropriate GLTA Seeding Point database. Injury related reduction in ranking requests must be completed prior to the DRAW and processed via the GLTA Commissioner. A player with a current valid ranking by an ITF-affiliated, national or regional tennis association may not play in a division lower than that ranking regardless of his or her GLTA ranking.  ANY REGISTERED PLAYER WITHOUT an official ranking noted above will not be included in the DRAW.

 

In order to prevent "sandbagging" (i.e., playing at a level substantially below a player's actual skill level), the tournament director has absolute discretion in determining whether a player will be permitted to play at a certain level, even if you receive permission from the GLTA executive board to play at a certain level.

 

RULES

Players are expected to adhere to the USTA/GLTA Rules and Procedures.

 

REFUNDS

Refunds (less any PayPal fees) will be processed for withdrawals made prior to October 7, 2016.

 

WEATHER CONTINGENCY

In the event of weather related delays, changes in the location and/or format may be implemented when play resumes. All efforts will be made to apply changes consistently from round to round.

 

WAITING LISTS AND REFUNDS

A waiting list will be maintained if more entries are received than the event allows. If entrants withdraw prior to the draw being made once a division is full, then players from the waiting list will be notified as space becomes available. PLEASE NOTE: NO PLAYERS WHO HAVE BEEN SEEDED CAN BE SUBSTITUTED AFTER THE DRAW HAS BEEN MADE. A list of players on the wait-list, will be maintained onsite.  If a scheduled player does not show up for the first match, then a player on the waiting list may be substituted. Substitution is based on who is present at the default time and highest on the list. Full refunds will be given to players who withdraw before October 7, 2016. No refunds will be issued after that time. All payments returned from insufficient funds will be considered as non-payment and will result in an additional charge of $25.00 payable to the Aloha Tennis Association. PLAYERS WILL NOT BE ENTERED INTO THE DRAW UNTIL FULL PAYMENT IS RECEIVED.

 

LIABILITY WAIVER

The Aloha Tennis Association/Club, peridodically sponsored by or works in partnership, sponsors various tennis activities and events, including, but not limited to, tournaments and social tennis play. These Events may be held at or conducted by the Aloha Tennis Association/Club and additional sponsors and/or partners.

 

In consideration for being allowed to participate in any Event, participants agree to the following:

 

1. Assumption of Risk. You understand that tennis, by its very nature, carries with it certain dangers and risks that cannot be eliminated, regardless of the care taken to prevent or minimize harm. These risks range from minor injuries (such as cuts, bruises, muscle strains and sprains) to major injuries (such as broken bones or concussions) to catastrophic injuries (such as heart attacks and other injuries that may cause permanent damage or even death). You acknowledge that you are voluntarily participating in the Events and understand the risks involved. You hereby assume full responsibility for all risks arising out of, related to or connected with your participation in the Events.

 

2. Release. Acceptance of your entry and participation in the Events is without assumption or responsibility of any kind by the Aloha Tennis Association/Club, sponsors and/or partners, and the Venue(s) for any Event in which you may be entered or may participate. In consideration of acceptance of your entry and participation in the Events, you do hereby for and on behalf of yourself and your heirs and legal representatives, release, waive and forever discharge the Aloha Tennis Association/Club, sponsors and/or partners, and the Venue(s) and their respective officers, directors, committees, employees, volunteers, representatives, successors and assigns (collectively, the “Released Persons”), of and from any and all loss, liability, claims and damages, of any kind or nature whatsoever (“Claims”), including, but not limited to, Claims for bodily injury, death or loss of personal property, whether caused by the negligence of the Released Persons or otherwise, arising out of, related to, or connected with your participation in the Events, including any travel to and from the Events. You further agree not to sue or bring any legal action or assert any Claim against the Released Persons arising out of or relating to your participation in the Events.

 

3. Medical Consent. You understand and acknowledge that it is your responsibility (in consultation with your physician if necessary) to determine whether any medical conditions exist, which may pose a threat to the health or safety of yourself, or others while participating in the Events. You hereby consent to the rendering of emergency first aid and other medical procedures that at the time of injury or illness seem reasonably advisable and release all Released Persons from any and all Claims on account of any such first aid or medical procedures rendered. You further understand that you will be responsible for payment for any such medical procedures.

 

4. Publicity Consent. You hereby grant to Aloha Tennis Association/Club, its successors and assigns, the right to record, use, publish, sell and distribute your photograph, image, appearance, voice, video, actions and other likeness of you, whether taken, developed or otherwise acquired by Aloha Tennis Association/Club in connection with the Events, without compensation, for any purpose and through any medium, and agree that Aloha Tennis Association shall be the sole owner and copyright holder thereof.

 

5. Rules and Regulations. You hereby agree to abide by all applicable rules and regulations, and codes of the Aloha Tennis Association/Club and the Events, as the same as may be adopted by the Aloha Tennis Association/Club, as well as all state and federal laws.

 

6. Binding Effect. This Release shall be binding upon the parties hereto and their heirs, administrators, representatives, executors, successors and assigns. This Release shall be governed by and construed in accordance with the laws of the State of Hawaii.

 

7. Parental Consent. If you are under 18 years of age, parents or legal guardian must provide a signed Release on behalf of the participant by mail to Aloha Tennis Open Director, 4096 Black Point Road, Honolulu HI, 96816.

 

 

TOURNAMENT DIRECTOR

Mana Mo'o ~ director@atohawaii.org ~ 808.397.4880